{"id":22043,"date":"2025-04-09T14:06:53","date_gmt":"2025-04-09T12:06:53","guid":{"rendered":"https:\/\/www.pkf-attest.es\/tecnologia\/novedades-itc\/control-horario-nueva-ley-y-herramientas-aplicarla-2\/"},"modified":"2025-04-09T14:06:53","modified_gmt":"2025-04-09T12:06:53","slug":"control-horario-nueva-ley-y-herramientas-aplicarla","status":"publish","type":"novedades-itc","link":"https:\/\/www.pkf-attest.es\/tecnologia\/en\/novedades-itc\/control-horario-nueva-ley-y-herramientas-aplicarla\/","title":{"rendered":"Worker control and timekeeping: New law and enforcement tool"},"content":{"rendered":"\n
Time control, regulated by Royal Decree-Law 8\/2019, establishes the mandatory recording of working hours<\/strong> in all companies.<\/em><\/p>\n\n\n\n Time and attendance records and counts the hours worked by each employee throughout the workday. Entry and exit times and any break or absence during the working day of each employee, including ordinary and extraordinary hours, as well as vacations, leaves, specific requests. The purpose of this time record is to avoid abuses, promote work-family reconciliation and ensure compliance with the regulations on employee working hours.<\/p>\n\n\n\n The new time registration regulations in Spain will come into force during 2025<\/strong>, although the definitive date has not yet been published in the Official State Gazette (BOE). It is expected that this regulation, which includes the obligation of a digital time register, will come into force before the summer of 2025, with an adaptation period for companies.<\/p>\n\n\n\n In Spain, time recording has been mandatory since May 2019<\/strong>. In all companies, regardless of size and sector, and for all workers. There are only exceptions to this timekeeping.<\/p>\n\n\n\n 1. Mandatory recording of working hours<\/strong>: Regardless of the sector or size of the company, it is mandatory to record workers’ working hours. This applies to both full and part-time work, face-to-face work or teleworking.<\/p>\n\n\n\n 2. 4-year record keeping<\/strong>: The company must keep records of hours worked for at least four years, and be available for any labor inspection.<\/p>\n\n\n\n 3. Access for employees and unions<\/strong>: All workers have the right to review working hours and overtime performed to verify compliance and ensure that their rights are not infringed.<\/p>\n\n\n\n 4. Transparency of working hours<\/strong>: The company must clearly inform about working hours, breaks, and the distribution of the working day, ensuring that workers know their rights.<\/p>\n\n\n\n 5. Reporting of overtime<\/strong>: Companies must report monthly to the unions the overtime hours worked, ensuring proper monitoring of working time.<\/p>\n\n\n\n The regulations have advanced to adapt to new modalities such as teleworking, flexible work or the reduction of working hours to 37.5 hours per week in Spain. Although Royal Decree 8\/2019 establishes the basis for time control, certain obligations have been reinforced:<\/p>\n\n\n\n – Companies must record the start and end of each worker’s daily workday, even in remote work contexts.<\/p>\n\n\n\n – Flextime does not exempt from the compliance with the time registration.<\/p>\n\n\n\n – Frequent inspections, which can result in significant financial penalties for non-compliance.<\/p>\n\n\n\n The professionals exempted from the law are divided into three main groups: 1. Special labor relations<\/strong> (senior management, domestic employees, artists, sportsmen, etc.), 2. 3. Self-employed and cooperative members<\/strong>.<\/p>\n<\/div><\/div>\n<\/div><\/div>\n\n\n\n If you have not yet implemented an employee time recording<\/strong> system, you have two options:<\/p>\n\n\n\n Manual templates (such as Excel)<\/strong><\/p>\n\n\n\n A basic, but limited option. Time-consuming and may inadvertently generate errors or defaults.<\/p>\n\n\n\n Time and attendance software<\/strong><\/p>\n\n\n\n An effective option is to use tools such as Factorial<\/strong>, which allow you to digitize time and attendance control in a simple way, complying with the law and generating valid reports for inspections. Not only limited to the recording of workers’ hours, they also allow you to record entry and exit times automatically, control overtime and absences, manage clockings from the mobile or PC, generate reports with legal validity in seconds.<\/p>\n\n\n\nWhat is time control and why is it mandatory?<\/h2>\n\n\n\n
When do these time recording regulations come into effect?<\/h3>\n\n\n\n
Now, what does the Law establish about the control of working hours?<\/h3>\n\n\n\n
New time registration law regulations<\/strong> (Update 2025)<\/h2>\n\n\n\n
Who are exempted from the time control law?<\/h3>\n\n\n\n
How to implement time control in your company?<\/h2>\n\n\n\n
Do you want to digitize your company’s time and attendance?<\/strong><\/h4>\n\n\n\n
Write to us and find out how to get started without complications.<\/h4>\n<\/div><\/div>\n\n\n\n