New Digital Time Registration: What does it mean for your company?
The Spanish government has approved a decree law introducing a new mandatory digital time recording system. This measure seeks to improve the control of unpaid overtime and ensure greater transparency in the labor system.
What Changes from the Previous System?
Since 2019, companies must record the working hours of their employees. However, the current regulations allowed manual methods such as Excel sheets or paper.
The new digital time record establishes that the record must be digital, with real-time remote access for the Labor Inspectorate and for the workers themselves. In addition, it must detail not only entry and exit, but also breaks, overtime, shifts and flexible working hours.
When does it become effective?
The decree was approved on September 30, 2025, and the new reinforced timetable is expected to come into force at the beginning of 2026, once the mandatory reports have been passed.
What impact will digital timekeeping have on your payroll?
The implementation of the new mandatory digital time registration in Spain has direct implications on employee payroll. The main aspects to consider are detailed below:
- Increased accuracy in the calculation of hours worked
- Integration with payroll systems
- Compliance with labor regulations
- Transparency and trust
How does it affect companies?
Companies must implement a digital time recording system that complies with legal requirements and can be integrated with the payroll department to ensure consistency between recorded hours and salary. Failure to adapt could result in stricter penalties.
Benefits for Companies Using Factorial
Factorial offers a comprehensive solution for human resources management, including a digital time and attendance system that complies with the new regulations. With Factorial, companies can:
- Record employees' working hours digitally and verifiably.
- Integrate registration data with the payroll module, ensuring consistency between hours worked and salary.
- Ensure compliance with data protectionregulations.
- Access data in real time from any device.
Implementing a solution like Factorial not only facilitates compliance with the new regulations, but also improves efficiency and transparency in human resources management.
